QuickBooks Desktop → Zoho Books Migration
Move Your Business to the Cloud — Safely, Quickly, Completely.
Still running QuickBooks Desktop? Remotix Solutions delivers a complete, data-safe migration to Zoho Books — chart of accounts, VAT history, customer records, vendor data, and opening balances transferred with zero data loss and zero downtime.
Why Migrate Now
QuickBooks Desktop Is Being Phased Out. Zoho Books Is the Future.
Intuit has ended support for QuickBooks Desktop in many markets. Businesses running it face security risks, no updates, and no VAT compliance improvements. Zoho Books is cloud-first, affordable, and built for growing African businesses.
3 Key Reasons to Move to Zoho Books
Everything QuickBooks Desktop can’t give you — cloud access, auto-updates, and Kenya tax compliance built in.
☁️ Cloud Access — Any Device, Anywhere
Access your books from any device, from any location. No server required, no local installation, no IT costs. Your accounts are always backed up in the cloud.
🇰🇪 Kenya VAT & KRA Compliant Out of the Box
Zoho Books supports 16% VAT, zero-rated and exempt categories, withholding tax, and KRA reporting. Remotix configures all tax settings as part of every migration.
💰 Lower Cost, More Features
Zoho Books starts at a fraction of QuickBooks Desktop licensing — and includes multi-user access, inventory management, payroll integration, and 24/7 cloud backups.
Our Migration Process
4 Steps to a Clean, Complete Migration
Step 1 — Data Audit & Export
We audit your QuickBooks Desktop company file and export your chart of accounts, contacts, transactions, and VAT history. We flag any data issues before migration begins.
Step 2 — Zoho Books Configuration
We set up your new Zoho Books organisation: tax rates, VAT settings, bank accounts, fiscal year, invoice templates, and user roles — matched to your business workflow.
Step 3 — Data Import & Validation
Your data is imported and validated line-by-line. Opening balances are reconciled. We run a trial balance comparison between QuickBooks and Zoho to confirm accuracy.
Step 4 — Training & Go-Live Support
We train your finance team on Zoho Books and support your go-live. You receive 30 days of post-migration support at no extra cost.
What We Migrate
- Chart of Accounts (all categories mapped to Zoho equivalents)
- Customers & Vendors (names, contacts, outstanding balances)
- Open Invoices & Bills (all unpaid as at migration date)
- VAT History (last 3 years of filed returns and transactions)
- Bank & Credit Card Transactions (reconciled closing balances)
- Inventory Items & Opening Stock (with valuations)
- Employee Records (for Zoho Payroll integration)
- Opening Balances (trial balance agreed before go-live)
QuickBooks Desktop vs Zoho Books
QuickBooks Desktop
- ❌ Desktop-only — no cloud access
- ❌ Requires Windows PC and local backups
- ❌ No automatic VAT/KRA compliance updates
- ❌ Expensive per-seat annual licensing
- ❌ End-of-life in many markets
- ❌ No mobile app for field teams
Zoho Books
- ✅ Full cloud access — any device, anywhere
- ✅ No hardware required, automatic backups
- ✅ Kenya VAT, PAYE & KRA compliant
- ✅ Affordable subscription — free for micro-businesses
- ✅ Constantly updated with new features
- ✅ Mobile apps for iOS & Android
Ready to Make the Switch?
Get a free data migration assessment. We review your QuickBooks file and give you an exact timeline, cost, and data scope — no obligation.
Migration FAQs
Will I lose any data during the migration?
No. We do a full data export from QuickBooks before any changes are made. All imported data is validated against your original records before you go live. You keep access to QuickBooks throughout the migration.
How long does the migration take?
Typically 3–7 business days for a standard SME. Complex setups with multiple years of history may take 10–14 days. We agree on a timeline upfront.
Can I keep my historical QuickBooks reports after migrating?
Yes. We export all historical reports as PDFs before migration. You can also keep QuickBooks Desktop installed (read-only) for historical reference while running Zoho Books for new transactions.
Is Zoho Books VAT-compliant in Kenya?
Yes. Zoho Books is fully configured for Kenya VAT at 16%, including exempt and zero-rated categories, VAT return reports, and withholding tax. Remotix configures all tax settings as part of every migration.
Do you offer training on Zoho Books after migration?
Yes — all migrations include a team training session covering invoicing, expenses, bank reconciliation, VAT returns, and reporting. Additional sessions can be booked separately.
Start Your Migration Today
A Remotix migration specialist will contact you within one business day to assess your QuickBooks data and plan your migration.
📞 Call / WhatsApp: +254 713 466848
📧 Email: info@remotixkenya.com
📍 Office: Ngong Road, Ngong Hills Hotel Business Center, Nairobi